Objective, scope, and limitations
This article aims to provide a guide on how to use the“Supplementary Material”section withinMultimedia, in theData Centerof the LMS. The steps foruploading filessuch as videos, images, PDFs, presentations, and SCORM are detailed, as well as the options for editing, access settings, and document organization.
This procedure is available only foradministratorandsuper administratorprofiles, and allows you to manage documents that will be available directly to users in their profiles, without being linked to e-learning courses.
What is “Supplementary Material”?
TheSupplementary Materialsection allows you to upload and manage files that will be individually visible to users in their profile, in a specific folder with the same name. These documents are not used as content for e-learning courses, but rather as additional reference resources.
Process:
How to upload a file?
- From the left side menu, go toData Center, thenMultimediaand click onSupplementary Material.
- You will see a list of previously uploaded files and the option to“Add new”.
-
When you click on “Add new,” select the type of document to upload:
- Video
- Image
- Presentation (PPT)
- SCORM
The maximum allowed size for video files in 'Supplementary Material' is 100 MB for files in PDF, JPNG, JPEG, and PPT formats. For MP4 files, the size limit is 5 GB. If the file exceeds this limit, the upload will not be successful.
- Upload the file by dragging it to the platform or selecting it from your computer. You can upload multiple files at the same time.
What can you do with uploaded files?
Once the file has been uploaded, you can manage it from theUpload History, where the following information is shown:
- File name
- Size
- Last modified date
By clicking on a specific file, you will access different editing options:
- Access: Define which divisions or user groups will be able to view the file.
- Author: Record the name of the file's author.
- Description: Brief summary or context of the document.
- Copyright: Indicates who owns the rights to the content.
- Thumbnail: Image that will serve as the file cover (if it is not an image). The image must be 1000x1000px in PNG or JPG formats.
- Subfolders: You can organize files within specific folders to facilitate navigation.
🗂️Remember to save your changes once you finish editing so the information is updated.
Note:To add materials or files directly to a course, go to the corresponding course, select the course material section, and use the 'Add file' option. From there you can upload documents, videos, or presentations that will be available only to those enrolled in that course.
How to download Supplementary Material?
To obtain additional files from your training, you must enter the course and download the documents directly from the attached materials section.
Scroll down to theSupplementary Materialsection.
Click on the document name.
Then click theDownload
-
button.
The file will be automatically saved in your computer's downloads folder.
How will users see it?The documents that are uploaded and properly configured will be available in the“Supplementary Material” folder
within each user's profile, as long as they belong to the divisions with enabled access.
All participants enrolled in a course have access to download the available contents and materials. By platform design, study material is always available so your collaborators can consult it offline and reinforce their learning.Important:
Disabling a supplementary material only prevents its use in new courses, but it will remain visible in courses where it was previously added.
Currently, the platform does not allow embedding external content via iframes or videos from sources such as Vimeo or YouTube Shorts directly into course pages.
How can I create folders in a course's supplementary material?
How can I delete a multimedia material category?
Remember, if you need help you can contact us through our support channels.
🤖 This article was translated using artificial intelligence. View original article.